Employment Opportunities with Bread of Life
Bread of Life Seeks an Administrative Assistant
Performing this job well requires strong organizational skills mixed with a friendly demeanor and inviting attitude. Must be able to work without direct supervision. The position requires working with Microsoft Office Suite, Constant Contact, Donor Perfect, QuickBooks and payroll software; must be able to update websites and navigate social media with ease. The Administrative Assistant will interface with the Executive Director, two full-time program directors, a bookkeeper, several off -site program facilitators, volunteers and board members.
General Description: For all general Bread of Life tasks reports to the Executive Director. The Administrative Assistant will provide administrative support for resource development, human resources, programming, marketing, financial record keeping, events registration, event planning, contract management, social media updates, and other support as necessary.
Benefits: Monthly allowance towards a Cafeteria Healthcare Plan, 3% IRA match, 2 weeks PTO, complimentary Bread of Life workshop attendance.
Salary: This is an hourly position. $16-$18 per hour based on experience.
ADMINISTRATIVE AND OFFICE MANAGEMENT:
Maintain an integrated program and administrative calendar
Interface with IT contractor for all office and program needs/issues
Provide oversight for maintenance of facilities and equipment including serving as primary liaison with lease-holder on matters of facility use, maintenance and repairs as necessary.
Prepare General Administrative annual budget
Attend bimonthly board meetings to take minutes as needed
Work with executive director on resource development reports
grant writing/grant opportunities research
donor data base management
collaborative programming with other like-minded nonprofits
Prepare and (e)mail invoices for all programs
Enter deposits into Donor Perfect weekly and Spiritual Director logs into DP monthly
Assist bookkeeper as necessary
MANAGEMENT OF HUMAN RESOURCES:
Prepare and process payroll and bi-monthly IRA deposit for staff and independent contractors
Manage preparation and dissemination of employee onboarding forms
Manage annual employee handbook revision with HR2Go
Track employee PTO forms
Manage volunteer calendar and track volunteer hours
Manage HR/Benefits for all employees under supervision of Executive Director
COORDINATE ADMINISTRATIVE SUPPORT FOR PROGRAMS:
Monitor program registration
Prepare materials for program workshops as needed
Organize staff and volunteer efforts in support of program provisions, including set-up/clean-up, onsite registration, hospitality, preparation of materials, interface with facilitator, and other support as needed
Prepare bi-monthly Constant Contact with copy provided by program directors, manage posting of programs to social media, Bread of Life website and local resources like Sac365
ESSENTIAL JOB FUNCTION:
Excellent time-management and organizational skills including the ability to handle a variety of tasks in a given hour or day in an efficient and productive manner. This includes the ability to easily shift priorities in response to changing expectations without losing sight of overall responsibilities and time tables. Be able to work without direct supervision for staff who may be working out of town
Excellent communication skills both written and verbal
Excellent computer skills, specifically Microsoft Office Suite and database systems
Experience and skill organizing and maintaining office systems and procedures used by multiple staff.
Ability to graciously interact with public in person and on the phone
Will complete the four-day introductory dialogue program within the first year, and use the dialogue skills and practices in this position
A valid driver’s license and a car to fulfill hospitality, program event, and administrative travel tasks as needed
Education and/or experience in administration or business. Nonprofit experience preferred.
A sense of personal initiative with a commitment to work collegially.
Desire to work in a vibrant and creative atmosphere helping diverse populations
Able to sit for more than an hour as necessary
May need to kneel, reach, lift and bend
Able to walk up and down stairs safely