Employment Opportunities with Bread of Life

Administrative assistant

Bread of Life Seeks an Administrative Assistant


Performing this job well requires strong organizational skills mixed with a friendly demeanor and inviting attitude. Must be able to work without direct supervision. The position requires working with Microsoft Office Suite, Constant Contact, Donor Perfect, QuickBooks and payroll software; must be able to update websites and navigate social media with ease. The Administrative Assistant will interface with the Executive Director, two full-time program directors, a bookkeeper, several off -site program facilitators, volunteers and board members.

General Description: For all general Bread of Life tasks reports to the Executive Director. The Administrative Assistant will provide administrative support for resource development, human resources, programming, marketing, financial record keeping, events registration, event planning, contract management, social media updates, and other support as necessary.

Benefits: Monthly allowance towards a Cafeteria Healthcare Plan, 3% IRA match, 2 weeks PTO, complimentary Bread of Life workshop attendance.

Salary: This is an hourly position. $16-$18 per hour based on experience.


  • Maintain an integrated program and administrative calendar

  • Interface with IT contractor for all office and program needs/issues

  • Provide oversight for maintenance of facilities and equipment including serving as primary liaison with lease-holder on matters of facility use, maintenance and repairs as necessary.

  • Prepare General Administrative annual budget

  • Attend bimonthly board meetings to take minutes as needed

  • Resource Development

    • Work with executive director on resource development reports

    • grant writing/grant opportunities research

    • donor data base management

    • collaborative programming with other like-minded nonprofits

  • Maintain A/R

    • Prepare and (e)mail invoices for all programs

    • Enter deposits into Donor Perfect weekly and Spiritual Director logs into DP monthly

    • Assist bookkeeper as necessary


  • Prepare and process payroll and bi-monthly IRA deposit for staff and independent contractors

  • Manage preparation and dissemination of employee onboarding forms

  • Manage annual employee handbook revision with HR2Go

  • Track employee PTO forms

  • Manage volunteer calendar and track volunteer hours

  • Manage HR/Benefits for all employees under supervision of Executive Director


  • Monitor program registration

  • Prepare materials for program workshops as needed

  • Organize staff and volunteer efforts in support of program provisions, including set-up/clean-up, onsite registration, hospitality, preparation of materials, interface with facilitator, and other support as needed

  • Prepare bi-monthly Constant Contact with copy provided by program directors, manage posting of programs to social media, Bread of Life website and local resources like Sac365


  • Excellent time-management and organizational skills including the ability to handle a variety of tasks in a given hour or day in an efficient and productive manner. This includes the ability to easily shift priorities in response to changing expectations without losing sight of overall responsibilities and time tables. Be able to work without direct supervision for staff who may be working out of town

  • Excellent communication skills both written and verbal

  • Excellent computer skills, specifically Microsoft Office Suite and database systems

  • Experience and skill organizing and maintaining office systems and procedures used by multiple staff.

  • Ability to graciously interact with public in person and on the phone


  • Will complete the four-day introductory dialogue program within the first year, and use the dialogue skills and practices in this position

  • A valid driver’s license and a car to fulfill hospitality, program event, and administrative travel tasks as needed

  • Education and/or experience in administration or business. Nonprofit experience preferred.

  • A sense of personal initiative with a commitment to work collegially.

  • Desire to work in a vibrant and creative atmosphere helping diverse populations

  • Able to sit for more than an hour as necessary

  • May need to kneel, reach, lift and bend

  • Able to walk up and down stairs safely


    1. Download Application (PDF)

    2. Please email inquiries and/or completed application packets, including include letters of recommendation to Pia Spector, Executive Director at pia@breadoflife.org.

    3. No phone calls please.